Every good event planner needs the ability to stay cool in intense-pressure situations when organizing a big function. No matter how much you plan for an event, however, you never know when you will get thrown a last-minute curve ball. But what if that unforeseen glitch results in your company being hit with a legal claim? That’s why you should bring the same attention to detail to protecting your own small business as you do to organizing your clients’ events.


As an event planner you make sure every last detail is in order for your clients. You want to be prepared for anything. So why wouldn’t you bring the same attention to detail to your own small business?

What Kind of Liability Insurance is best for you?


The coverage that is best for you depends on the details of your business. Many World Events customers optimize their Event Planner insurance by choosing both professional liability insurance and general liability insurance policies. To assure that you get the best coverage for your business, see the examples below.

Professional Liability Insurance


Sometimes called errors and omissions insurance (E&O insurance), is Event Planner insurance coverage for claims against businesses that provide professional and personal services – for businesses like yours. When is it important to have professional liability insurance for Event Planners? Examples include:

  • Claims of Negligence: For example, you’ve been hired to run a big fundraising gala for one of your charity clients. It’s a lavish black-tie affair in your city’s oldest and most exclusive venue: the art museum. Press and VIPs are invited, a celebrity auctioneer has been lined up, and top-quality caterers and a band have been hired. But a mix-up between your office and the venue manager means the museum has mistakenly been booked for the week the event is scheduled to take place.

The charity is very unhappy. This was going to be the set piece event of their fundraising calendar and it was one of the few dates when all their biggest donors would be available. They were traveling from far and wide and many had flights and hotel accommodation already booked. The irate director of the charity calls you to tell you that the charity’s board blames you and wants redress. A week later an attorney’s letter arrives from the charity, suing you for negligence.

Even the best event planner would be forgiven for freaking out in this situation. Your company is being dragged through the courts by one of your most prestigious clients, and your company’s hard-won reputation is now hanging by a thread.

How can event planner insurance help me?

Professional liability insurance coverage could help your company survive this disaster. This insurance could pay your attorney’s fees as well as any legal damages that might be awarded to your client by the judge.

  • Loss of personal information: By mistake, you misplace a file with  sensitive client information, including financial information. It was an accident of course, and the information is compromised.  If your client sues you, Professional liability insurance coverage will cover claims subject to your limit of insurance.


Additional Tools



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Risk Management

Workers Comp

Equipment Coverage

Forms & Apps


Event Planner Application

2010 - present

2010 - present

General Liability Insurance


Sometimes called commercial general liability (CGL) is personal trainer insurance that protects your business from another person or business's claims of bodily injury, associated medical costs and damage to property. Having this kind of coverage is beneficial in several instances:

  • Bodily injury: An  exhibitor at a trade show you’re organizing is injured when they trip over a toolbox left by one of your contractors. What if the exhibitor is left with a broken wrist, which they claim was your fault, because you did not ensure the walkways were kept clear? In that case, your general liability policy could help pay the person’s claim for bodily injury and related medical costs.

Every event planner knows that when organizing a function they should hope for the best, but prepare for the worst. That’s exactly what you need to do for your own business by making sure you get the right event planner insurance protection so an unexpected problem doesn’t wreck all the best-laid plans you’ve made for your own company.

  • Property damage: You’re visiting a client’s home and accidentally knock over a computer monitor, breaking it. Your general liability policy will cover the subsequent claim, up to your policy's limits of liability.


How to Apply?


We offer two programs for insurance for Event Planners. Read below to determine if one policy might be better for you than the other.

Program A


If either of these characteristics describe what you need, apply for Program A.

  1. Standard policy offering  $1M per-occurrence with Higher Aggregate available.

  2. Optional Coverages Available: Equipment, Excess Liability, Increased Aggregate Limits, Employee Crime 

Starting at $181.00

Program B


If you would like a more detailed policy, apply for Program B.

  1. You need a higher per-occurrence limit than the $1M that Program A offers. Check your contract with the facility or client to see if they specify a per-occurrence requirement.

  2. Policy comes standard with $2M Aggregate, higher limits available.

  3. Optional Coverages Available: Professional Liability, Property/Equipment, Workers Compensation available upon request

Starting at $350.00

Please note that a $25.00 administrative fee will be added to all policies.
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